Planning a large-scale event is no easy feat. From vendors and permits to promotions, ticket sales and everything in between, there are many moving parts that could send your event into a tailspin.
It’s important to know the factors that pose the greatest risk for your event—and how your security solution can mitigate those risks. Here are a few of the factors your security team should consider when planning a safe event.
If your event takes place outdoors, the weather will play an incredibly important role in your security operations. If it’s hot, attendees could be at risk of dehydration or even heat stroke. If it’s cold, people could suffer from frostbite or, in extreme cases, hypothermia. Then there’s the constant threat of a storm, which could destroy equipment and pose a serious safety risk for attendees.
The presence of alcohol can turn even the most docile crowds into unruly mobs. Security staff should be extra vigilant at events where alcohol is being served and where overindulgence is a possibility.
With a large enough crowd, it’s not unusual for people to fall ill or become injured. It’s important for organizers to have a plan in place for those who experience a medical emergency, and for security staff to be on the lookout for those exhibiting signs of illness or engaging in activities that could lead to an injury.
The type of event and the demographic of attendees will also reveal the types of emergencies that could take place. For instance, drug overdoses are unfortunately common at electronic music festivals that cater to young adults.
Minor instances of theft and vandalism are also common at large events, though perpetrators are typically limited to a small number of people. Still, security staff should remain vigilant in identifying and removing potential thieves and vandals.
Major incidents of disorder
With any event, there exists the risk of a major incident. Oftentimes, these major disturbances are not even related to the event itself. Whether that’s a peaceful demonstration that interrupts the event or an act of terrorism, security staff should have a response plan in place to address any major incidents.
Preparing for a major event often means having contingencies in place for almost anything. Here are two things your security team should consider when developing response plans for your event. After all, an ounce of prevention is worth a pound of cure.
Consider historical events
Past events are a good indication of the types of disturbances your upcoming event could face. Security staff should review the incidents that occurred at past events and discuss a response plan for each of these.
Detail the activities
Different events will have different risks. Event organizers and security staff should carefully consider the different activities taking place at an event and the unique risks those activities pose. For instance, multi-stage music festivals often feature large crowds moving en-masse between stages. Since this could present a risk if the crowds get too large or unruly, security staff know they should be extra vigilant between musical acts.
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